Office Administrative Assistant

Description

Job Summary

Miri Piri Auto Sales Inc. is a growing automotive dealership committed to providing quality vehicles and exceptional customer service. We are seeking a highly organized and detail-oriented Office Administrative Assistant to support the day-to-day administrative operations of our dealership. In this role, you will be responsible for coordinating office procedures, maintaining accurate records and documentation, managing correspondence, scheduling appointments, preparing reports, and providing administrative support to management and sales staff. You will also assist with vehicle file management, customer service inquiries, data entry, invoicing, and ensuring compliance with company policies and regulatory requirements. The ideal candidate is professional, efficient, and capable of handling multiple priorities in a fast-paced automotive environment. If you possess strong organizational skills, excellent communication abilities, and a commitment to delivering outstanding administrative support, we encourage you to apply and become a valued member of our team.

Key Responsibilities

•Perform general administrative and clerical duties to support the day-to-day operations of the automotive dealership.

•Prepare, organize, process, and maintain business correspondence, forms, reports, invoices, receipts, and other office documents.

•Maintain and update electronic and physical filing systems for customer, vehicle, sales, purchase, trade-in, and service records.

•Enter, update, and maintain customer, vehicle, inventory, sales, and service information in company databases and records.

•Respond to incoming telephone calls, emails, online inquiries, and general customer requests, providing information or directing inquiries to the appropriate staff member.

•Schedule and coordinate appointments for vehicle viewings, sales inquiries, oil changes, mechanical services, repairs, and other customer appointments.

•Assist with preparing and processing administrative documentation related to the purchase, sale, and trade-in of vehicles.

•Prepare and issue routine invoices, receipts, quotations, and other documents for vehicle sales and automotive services.

•Communicate with customers regarding appointments, documentation, vehicle information, and the status of requested services.

•Assist in maintaining and updating vehicle inventory records and related administrative documentation.

•Monitor office supplies and maintain adequate inventory of stationery and other office materials.

•Organize and retrieve documents and information as required by management and other staff.

•Assist with the preparation and posting of vehicle listings, service announcements, and other business information on the company's social media and online platforms.

•Monitor business social media messages and online inquiries and forward sales or service-related questions to the appropriate staff.

•Coordinate with sales and mechanical staff to ensure customer information, appointments, and administrative records are accurate and up to date.

•Perform other general administrative duties to support the daily operations of the business.

Skills

•Excellent verbal and written communication skills.
•Strong organizational and time-management abilities with the capability to prioritize multiple tasks and meet deadlines.
•Proficient in Microsoft Office applications, including Word, Excel, Outlook, and electronic filing systems.
•Accurate data entry and record-keeping skills with strong attention to detail.
•Ability to prepare, proofread, and maintain business correspondence, reports, and administrative documents.
•Strong customer service and interpersonal skills with a professional and courteous demeanor.
•Ability to handle confidential information with discretion and professionalism.
•Effective problem-solving and decision-making skills.
•Ability to work independently with minimal supervision and as part of a team.
•Experience using office equipment, including printers, scanners, photocopiers, and multi-line telephone systems.
 

Knowledge
•Knowledge of general office administration procedures and business practices.
•Understanding of filing systems, document management, and records retention practices.
•Knowledge of invoicing, billing, and basic bookkeeping principles.
•Familiarity with customer service standards and professional business communications.
•Understanding of automotive dealership office operations, vehicle documentation, and sales administration processes is considered an asset.
•Knowledge of scheduling, appointment coordination, and administrative support functions.
•Awareness of workplace health and safety practices and office compliance requirements.
•Knowledge of data privacy and confidentiality principles related to customer and business records.
•Familiarity with digital office technologies, databases, and cloud-based administrative systems.
•Understanding of inventory tracking, purchase orders, and vendor correspondence is an asset.

Personal Attributes
•Reliable, dependable, and highly organized.
•Detail-oriented with a commitment to accuracy.
•Professional, positive, and customer-focused.
•Adaptable and able to work effectively in a fast-paced environment.
•Strong work ethic with a proactive approach to completing tasks.
•Able to maintain composure and professionalism when handling multiple priorities and customer inquiries.

Requirements:
Proficiency in English
Education: A college certificate or diploma.

How to Apply

Please send your updated resume to:

📧 applyjobs24x7@gmail.com

Job Categories: Administrative. Job Types: Full-Time. Job expires in 153 days.

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