Administrative Assistant

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Description

Employer: Smile HVAC Service and Installation Corp.
Position: Administrative Assistant
Duration/Type: Full Time
Location: Unit 31-32, 8600 Keele St, Concord, ON L4K 4H8
Salary: $41,600 per annum–The gross salary paid has been subject to all applicable Federal and Provincial income taxes and other statutory deductions.
Other Benefits: Group insurance benefits including health, drugs, vision and dental coverage
Vacation: 4% of gross salary amount
Hours of Work: 35.0 Hours a week. Overtime applicable at the rate of 1.5 after 44 hours of work per week
Essential Functions / Major Responsibilities
• Attending and screening incoming calls, handling general inquiries and taking messages; Composing and distributing routine correspondence
• Workorders follow through and report compliance to specifications as required
• Work directly with operations manager/planning officer for the work order intake and help in preparing priority lists
• Assist the project coordinator in planning of schedules, work hours, expenditures and maintaining and monitoring several HVAC Design, Installation and repair projects. Keeping track of any changes in the requirements by the client and/or due to project scheduling.
• Report progress of jobs undertaken and organize completion dates
• Prepare yield reports for the management
• Schedule & Track safety meetings, training’s for employees (internal & external/subcontractors)
• Maintain and keep track of employee hours, sick leaves, vacation days, and injury records.
Specific Job Requirements
• Minimum 1-year experience in an administrative position is required
• Completion of secondary school is required
• Highly organized with attention to detail
• Excellent written, verbal and interpersonal skills

How to Apply

Job Categories: Administrative. Job Types: Full-Time.

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