Administrative Assistant

Description

Term: Permanent

Working hours: 35.0 Hours/Week

Salary:  $28.85 hourly

Work location:  140-12860 Clarke Place, Richmond, BC V6V 2H1

BC Quantity Surveyors Inc. is a construction cost consulting firm based in Richmond, British Columbia, providing quantity surveying, cost management, and project advisory services for construction and infrastructure projects. Due to growing business needs, the company is seeking an Administrative Assistant to support daily office operations, including scheduling, document preparation, correspondence, and general administrative duties.

Essential Duties and Responsibilities

· Answer phones and check emails, forward inquiries to appropriate personnel and conduct follow-ups with colleagues or customers.

· Follow established procedures for record-keeping and reporting data and messages, and assist in the preparation of correspondence, brochures, progress reports, and other company documents.

· Coordinate and maintain communication with internal colleagues and external subcontractors and vendors to ensure work efficiency.

· Create, organize and maintain company files, including client files, contractor agreements, and progress reports to ensure the information is accurate and up-to-date.

· Manage office calendar, schedule meetings, visits, deliveries, installations, inspections, etc.

· Prepare, develop and distribute meeting agendas and minutes.

· Arrange for and coordinate travels, site visits, and special events for company staff and customers.

· Support and assist colleagues in administrative activities such as familiarizing them with administrative policies and procedures, training them on the use of office equipment or tools, etc.

· Track and manage inventory of office supplies such as job site materials and safety equipment.

· Collect data, information or materials for management or professionals to support research or launch of specific projects.

· Perform other general office duties as assigned, such as filing, scanning, and data entry.

Skills & Qualifications:

· Completion of high school or equivalent, a diploma or certificate in office administration or a related field is preferred

· Customer service or clerical experience is an asset

· Excellent communication and interpersonal skills

· Proficient in MS office software and other office management applications

· Strong organization and time management skills

· Attention to details

How to Apply

For more information, please visit our website www.bcqs.ca. Please send us your resume to this email: hirescc.ca@gmail.com.  We only accept resumes by email and only shortlisted candidates will be contacted. 

Job Categories: Admin-Clerical. Job Types: Full-Time. Job expires in 364 days.

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