OFFICE ASSISTANT

Description

COMPANY NAME: ST. MARY’S BAY FISHERIES INC.

JOB TITLE: OFFICE ASSISTANT

NOC CODE: 14100

VACANCY: 2

HOURLY RATE: $23.63

HOURS P/WEEK: 30-50 HOURS

EMPLOYMENT: PERMANENT EMPLOYMENT-FULL TIME

ADDRESS: 30 PLANT ROAD ST. MARY’S NL, A0B 3B0

START DATE: STARTS AS SOON AS POSSIBLE

EMPLOYMENT REQUIREMENTS

EDUCATION

• SECONDARY (HIGH) SCHOOL GRADUATION CERTIFICATE OR EQUIVALENT EXPERIENCE

EXPERIENCE

• 2 YEARS TO LESS THAN 3 YEARS

ON SITE

• WORK MUST BE COMPLETE AT THE PHYSICAL LOCATION. THERE IS NO OPTION TO WORK REMOTELY

LANGUAGES

• ENGLISH OR FRENCH

ASSET LANGUAGES

• SPANISH
• FILIPINO

WORK SETTING

• GENERAL OFFICE
• REMOTE LOCATION
• WILLING TO RELOCATE
• PRIVATE COMPANY, CORPORATION OR INDUSTRY

OFFICE CLERK RESPONSIBILITIES

• RECEIVE AND FORWARD TELEPHONE OR ELECTRONIC ENQUIRIES
• SORT, PROCESS, AND VERIFY APPLICATIONS, RECEIPTS, AND OTHER DOCUMENTS
• PROCESS INCOMING AND OUTGOING MAIL MANUALLY OR ELECTRONICALLY
• SEND AND RECEIVE MESSAGES
• PERFORM BASIC BOOKKEEPING TASKS
• PREPARE AND FORMAT PAGE PRESENTATION
• PREPARE INVOICES AND BANK DEPOSITS
• PROVIDE GENERAL INFORMATION TO CLIENTS AND THE PUBLIC
• PHOTOCOPY AND COLLATE DOCUMENTS FOR DISTRIBUTION, MAILING, AND FILING
• ORDER OFFICE SUPPLIES AND MAINTAIN INVENTORY
• PERFORM DATA ENTRY
• PROVIDE CUSTOMER SERVICE
• LABEL FILES ACCORDING TO RETENTION AND DISPOSAL SCHEDULES
• LABEL, FILE, AND RETRIEVE DOCUMENTS
• LOCATE AND REMOVE FILES REQUESTED
• ORGANIZE AND SCHEDULE OFFICE WORK
• INFORM EMPLOYEES ABOUT PAYROLL MATTERS AND BENEFITS PLANS
• COORDINATE THE ACTIVITIES OF THE HR DEPARTMENT IN ORDER TO ENSURE THEY MEET THE ORGANIZATION'S GOALS
• SCHEDULE AND CONFIRM APPOINTMENTS
• PROVIDE BASIC INFORMATION TO CLIENTS AND THE PUBLIC
• PERFORM ADMINISTRATIVE TASKS
• PROVIDE DIRECTORY ASSISTANCE
• RECORD AND RELAY INFORMATION
• MAINTAIN WORK RECORDS AND LOGS
• CALCULATE BILLING CHARGES
• GREET PEOPLE AND DIRECT THEM TO CONTACTS OR SERVICE AREAS
• RECEIVE AND ISSUE PAYMENTS
• SEND INVOICES
• OBTAIN AND PROCESS INFORMATION REQUIRED TO PROVIDE CUSTOMER SERVICE
• ANSWER TELEPHONE AND RELAY TELEPHONE CALLS AND MESSAGES
• ORDER OFFICE SUPPLIES
• ARRANGE TELECONFERENCES
• PERFORM CLERICAL DUTIES, SUCH AS FILING AND SORTING, AND DISTRIBUTING MAIL

EXPERIENCE AND SPECIALIZATION

• MS WORD
• ACCOUNTING SOFTWARE
• MS POWERPOINT
• ADOBE ACROBAT READER
• MS EXCEL
• MS OUTLOOK
• MS WINDOWS
• ELECTRONIC MAIL
• SPREADSHEET
• MS OFFICE
• WORD PROCESSING SOFTWARE

AREA OF SPECIALIZATION

• FORMS AND RECORD
• INVOICES
• CHARTS, TABLES, GRAPHS AND DIAGRAMS
• CORRESPONDENCE
• LOGISTICS AND TRANSPORTATION
• SHIPPING AND RECEIVING
• PAYROLL SERVICES
• HUMAN RESOURCES
• LMIA AND WORK PERMIT PROCESSING

TRANSPORTATION AND TRAVEL INFORMATION

• OWN TRANSPORTATION
• PUBLIC TRANSPORTATION IS NOT AVAILABLE
• WILLING TO TRAVEL REGULARLY

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• FAST-PACED ENVIRONMENT
• WORK UNDER PRESSURE
• TIGHT DEADLINES
• REPETITIVE TASKS
• COMBINATION OF SITTING, STANDING, WALKING, BENDING, CROUCHING AND KNEELING
• HANDLING HEAVY LOADS
• ATTENTION TO DETAIL
• WORK WITH MINIMAL SUPERVISION

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• ADAPTABILITY
• ANALYTICAL
• COLLABORATIVE
• CREATIVITY
• EFFICIENCY
• ENERGETIC
• GOAL-ORIENTED
• HARDWORKING
• INTEGRITY
• POSITIVE ATTITUDE
• PROACTIVE
• QUICK LEARNER
• TIME MANAGEMENT
• ACCURATE
• DEPENDABILITY
• EFFICIENT INTERPERSONAL SKILLS
• EXCELLENT ORAL COMMUNICATION
• ORGANIZED
• PUNCTUALITY
• RESOURCEFULNESS
• TEAM PLAYER

BENEFITS

• FINANCIAL BENEFITS- BONUS
• OTHER BENEFITS-PARKING AVAILABLE

EMPLOYMENT GROUPS

THIS EMPLOYER PROMOTES EQUAL EMPLOYMENT OPPORTUNITIES FOR ALL JOB APPLICANTS INCLUDING THOSE SELF-IDENTIFYING AS A MEMBER OF THESE GROUPS:

• PERSONS WITH DISABILITIES
• NEWCOMERS AND REFUGEES
• YOUTHS
• INDIGENOUS PEOPLE
• VISIBLE MINORITIES

WHO CAN APPLY FOR THIS JOB?

• YOU ARE A CANADIAN CITIZEN AND PERMANENT RESIDENT
• YOU HAVE A VALID CANADIAN WORK PERMIT
• IF YOU ARE NOT AUTHORIZED TO WORK IN CANADA, DO NOT APPLY. The employer will not respond to your application.

How to Apply

By email

smbinfo@daleynl.ca

In-person/By Mail

30 Plant Road St. Mary's, NLA0B 3B0

Between 09:00 AM and 04:30 PM

By Phone

709-525-3802

Between 09:00 AM and 04:30 PM

This job posting includes screening questions. Please answer the following questions when applying:

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• Are you available for shift or on-call work?
• Do you currently reside in proximity to the advertised location?

Job Categories: Admin-Clerical. Job Types: Full-Time. Job expires in 127 days.

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