Executive Assistant

Description

Company: Global Health Clinics Ltd.
Location: 400-837 West Hastings Street, Vancouver, BC V6C 3N6

Wage: $36.10/hr
Hours: 30 hours per week

About the Company:

Global Health Clinics Ltd. is Canada’s leading telehealth clinic. We are looking for a detail-oriented and proactive Executive Assistant who thrives in a fast-paced environment and can seamlessly manage both professional and personal support tasks for senior leadership.

Key Responsibilities:

Calendar & Meeting Management: Coordinate and manage executive’s calendars, schedule internal and external meetings, and ensure optimal time management.

Communication Support: Draft, proofread, and manage professional correspondence, emails, presentations, and reports.

Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.

Meeting Preparation: Organize agendas, prepare briefing materials, take minutes, and follow up on action items from meetings.

Administrative Oversight: Handle day-to-day administrative tasks such as filing, expense reporting, invoice processing, and document management.

Property Management: Manage a portfolio of rental properties in BC and Nevada. This included finding and screening new tenants. Collecting rent. Representing the landlord in disputes. Scheduling repairs and maintenance as required

Office Coordination: Collaborate with office management or facilities teams to ensure executive needs are met and operations run smoothly.

Personal Errands & Scheduling: Manage personal appointments, errands, and household vendor coordination (e.g., maintenance, deliveries, etc.).

Event Planning: Coordinate private and social events, including invitations, reservations, parties and logistics.

Family Coordination: Liaise with family members or support teams as needed for personal matters (e.g., school schedules, home management).

Online & In-Person Shopping: Handle purchasing of gifts, household items, or supplies as requested.

Task & Reminder Management: Maintain to-do lists, reminders, and ensure personal priorities are addressed in a timely manner.

Qualifications:

Previous experience supporting senior executives, preferably in a fast-moving, dynamic environment.

Excellent time management, follow-through, and communication skills.

Strong writing, proofreading, and document formatting abilities.

Comfortable working with discretion and maintaining confidentiality.

Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); comfort with cloud-based tools is an asset.

Ability to multitask and remain organized under pressure.

Familiarity with property management or administrative support in real estate is a strong asset.

How to Apply

Interested applicants can send their resumes to healthclinicsjobs@outlook.com

Job Categories: Health Care. Job Types: Full-Time. Job expires in 166 days.

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