Convention and special events planner

Description

We are looking for an experienced Convention and special events planner for The Food Dudes Inc., located at 24 Carlaw Ave Toronto, ON M4M 2R7, Canada.

No. of position: 1

Job Duties:

• Meet with high-profile corporate clients, luxury brands, and partner organizations to define event vision, scope, and premium service expectations.

• Develop bespoke event concepts, themes, and experiential environments that reflect The Food Dudes’ elevated culinary identity and luxury hospitality standards.

• Curate premium catering programs, including custom menu design, specialty bar offerings, chef-led activations, and upscale food presentation formats.

• Coordinate all event logistics, including exclusive venue sourcing, décor styling, staging, high-end rentals, and advanced audio-visual production.

• Establish, monitor, and manage event budgets, ensuring premium-quality execution while adhering to financial parameters.

• Prepare detailed event proposals, design boards, run-of-show scripts, and production schedules tailored for luxury clients.

• Oversee guest registration platforms, VIP guest handling, seating plans, and the distribution of branded programs and promotional materials.

• Liaise with sponsors, executive committees, and premium stakeholders to align deliverables with elevated standards of service and brand representation.

• Negotiate contracts with high-end suppliers, décor houses, AV specialists, luxury transportation partners, entertainment companies, and specialty service vendors.

• Review and approve supplier invoices, maintain financial documentation, and reconcile final billing for premium events.

• Ensure compliance with municipal by-laws, licensing, safety regulations, and venue-specific policies across all upscale event operations.

• Recruit, train, schedule, and supervise event personnel, ensuring all staff follow luxury service protocols and The Food Dudes’ hospitality benchmarks.

• Lead onsite execution of events, overseeing setup, service delivery, guest experience, and breakdown with a focus on seamless, elevated presentation.

• Resolve real-time operational issues with discretion and efficiency to maintain the polished standard expected in high-end event environments.

• Conduct post-event debriefs, prepare comprehensive performance reports, and recommend enhancements to continuously elevate luxury event offerings.

Prerequisites:

Education: Bachelor’s Degree or equivalent experience

Experience & Skills: 3 years to less than 5 years of experience in Luxury Events Planning

Language: English

Hourly Salary: $36.00 to $38.00 for 30 to 40 Hours per week

Starting Date: As soon as possible

Terms of Employment: Fulltime and permanent

Benefits:

4 % Vacation Pay

How to Apply

Please send your resume at above location or Email at recruitment@thefooddudes.com

Job Types: Full-Time. Job expires in 359 days.

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