Administrative assistant – office

Work setting

• Construction
• Manufacture

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Plan, organize, direct, control and evaluate daily operations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service

Experience and specialization

Computer and technology knowledge

• MS Outlook
• MS Office

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Quick learner