administrative assistant

Description

Responsibilities

• Coordinate and control the flow of information within the office and between departments to ensure efficient communication and operations.

• Prepare, key in, edit, and proofread correspondence, reports, invoices, and other business documents from handwritten notes and dictation.

• Open and distribute incoming regular and electronic mail, and coordinate internal and external information flow.

• Schedule and confirm appointments, meetings, and conferences, and record and prepare minutes as required.

• Determine and establish office procedures and routines to maintain operational efficiency.

• Direct, supervise, and train office staff in administrative procedures and the use of current software.

• Plan and control office budgets and expenditures; order and maintain inventory of office supplies.

• Oversee daily office operations and ensure tasks are completed accurately and on schedule.

• Manage contracts and oversee the preparation and submission of reports and other documentation.

• Respond to employee and client inquiries and provide administrative support to senior management.

• Greet visitors, determine the nature of their business, and direct them to the appropriate contact.

• Answer telephone and electronic enquiries and relay messages promptly and professionally.

• Compile data, statistics, and other information to support business and administrative activities.

• Maintain manual and computerized filing and information systems, ensuring data accuracy and confidentiality.

• Organize travel arrangements, conferences, and events for management and staff.

Additional information

Work conditions and physical capabilities

Languages

Education

Experience

On site

Work must be completed at the physical location. There is no option to work remotely.

How to Apply

By email

hiring.excelsior1@gmail.com

Job Categories: Logistics. Job Types: Full-Time. Job expires in 15 days.

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