Administrative Assistant

Reports to 

Director of Operations 

Functions & Responsibilities 

• Answer and respond to employee and public phone calls and general email inquiries. Record messages for all departments and senior management. 
• General administrative tasks as needed, such as ordering office supplies, taking minutes during CAC, and filing confidential documents. 
• Maintaining discretion and confidentiality in all communications 
• Preparation of letters, memos, reports, and presentations 
• Streamlining flow of information amongst appropriate stakeholders 
• Tracking expenses and organizing reimbursements for executive team 
• Calendar management, including scheduling meetings with internal and external stakeholders, agenda preparation, and coordination of anticipated changes. 
• Proactively arranging equipment, location, meals, etc. for meetings and events 
• CB representative to be the Office building liaison for all building updates and inquiries. 
• Maintaining accounting records, preparing cash deposits, and providing general accounting support as needed under the supervision of the Accounting Manager. 
• Maintaining petty cash and organizing reimbursements for the executive director and other managers. 
• Ad hoc duties as assigned to support functions of various departments. 

Education & Experience: 

• Post-secondary education in business or office administration, legal assistant or another relevant program 
• 1-2 years related experience providing direct administrative support work. 

Abilities 

• Excellent oral and written communication skills. 
• Must be detail oriented, organized, able to multitask, and keep thorough and accurate records. 
• Excellent interpersonal skills, including the ability to create and maintain good working relationships. 
• Intermediate computer skills. Proficiency in Microsoft Office (Outlook, Excel, Word), Google Suite and Adobe (PDF). 
• Proven record of taking responsibility and using good judgment, including exercise of discretion and confidentiality. 
• Adaptable and flexible with a demonstrated ability to take initiative. 
• Self-starter with a positive attitude who is comfortable working independently and with a team. 

Employment Information 

Type: Permanent Full-time 

Hours: 40 per week 

Wage: $25.00 per hour 

Benefits: Extended Health and Dental Benefits, Group RRSP after 6 months, on-site gym, flexible spending account 

Location of Work 

325-1130 West Pender Street 

Vancouver, BC V6E4A4 

778-379-3940 

www.communitybuilders.ca