Administrative Assistant

Description

Since 2012, Seero have harnessed the world’s dynamic economy to deliver high-performance solutions to complex engineering challenges with speed and quality. Our dedicated professionals work relentlessly to uphold our track record of excellence in planning, designing, and executing sustainable infrastructure across Qatar, the USA, and Canada. Nurtured on a forward-looking culture, our clients enjoy watching us generate technology-driven methods to achieve their goals and objectives. Driven by our quest for excellence, in 2021, we acquired Apex Engineering Limited, a Canadian firm with nearly 23 years of experience in transportation planning and business case development.

At Seero, we pride ourselves with resources rich in experience from various industries and technical backgrounds, along with the combined experience of our key personnel and shareholders, Seero endeavours to be one of the leading, trusted, consolidated engineering service providers in the years to come.

We are looking for an experienced Office administrator to oversee the operation of Seero’s office to ensure organizational effectiveness, efficiency, and safety. The Office Manager will be responsible for a wide range of tasks, considering the following duties and qualifications as a minimum requirement:

Duties:

• Provide comprehensive administrative support to the engineering team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Act as the first point of contact for the office, managing phone calls, emails, and correspondence with clients, suppliers, and other stakeholders.
• Create, format, and edit documents such as reports, proposals, and technical specifications. Maintain an organized filing system for both electronic and physical documents.
• Organize and facilitate meetings, including setting up video conferences, preparing meeting materials, and taking minutes.
• Oversee the day-to-day operations of the office, including ordering supplies, maintaining office equipment, and ensuring a clean and organized workspace.
• Assist with financial administration tasks such as invoicing, expense reports, and budget tracking.
• Provide support to engineering projects by coordinating schedules, tracking project timelines equipment, and liaising with project stakeholders.
• Assist in maintaining positive client relationships through timely and effective communication, and support in organizing client meetings or events.
• Enters and processes a range of documents, including invoices, timesheets, work orders, purchase orders, requisitions, training and travel requests, expense claims, membership fees, accounts, notices, credit checks, and cheque requisitions.
• Conducts clerical and administrative tasks for the management
• Performs additional related duties as needed.

Qualifications

• Completion of a post-secondary diploma is required.
• Considerable knowledge of office practices and procedures.
• Strong knowledge and experience in Microsoft Office Package (Word, Excel, PowerPoint and Outlook)
• High customer service and satisfaction level is a must,
• At least one year of previous experience in people management,
• Previous Administrative experience is an asset, and
• Must be available to work a flexible schedule that includes mornings, days, evenings and weekends to meet urgent deadlines.

How to Apply

Job Categories: Administrative. Job Types: Contract. Job expires in 37 days.

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