Administrative Assistant

Description

The Jewish Community Centre of Greater Vancouver is a charity whose mission is to provide leadership in cultural, recreational, educational and social activities to the Jewish and general communities in the Oakridge area of Vancouver.  It sees 300,000 visits per year, and provides amenities and services including swimming, theatre, dance, seniors care, early childhood education, day care, fitness facilities, a café, art gallery, and multi-purpose rooms.

We are committed to cultivating and preserving a culture of inclusion and belonging. We are able to grow and learn better together with a diverse team of employees. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and achievement as well. In recruiting for our team, we welcome the unique contributions that you can bring in terms of your education, opinions, beliefs, age, ancestry, colour, family status, gender identity or expression, marital status, physical or mental disability, place of origin, political belief, race, religion, sex and sexual orientation.

• Position: Administrative Assistant
• Work Hours: 40 hours per week
• Wage: $24.62 per hour
• Job Type: Permanent, Full-time
• Start date: ASAP
• Benefits: We offer a competitive benefits package that includes extended health and dental, an employee pension plan and employee assistance program (EAP)
• Work Location: 950 West 41st Ave. Vancouver, BC V5Z 2N7

Key duties and Responsibilities

• Determine and establish office procedures and routines
• Maintain personal files for all clients below the supervisor level
• Helping produce internal company documents for admin, HR and IT processes, standards, and procedure
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Order office supplies and maintain inventory
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• Supervise and train office staff in procedures and in use of current software
• Assemble data and prepare periodic reports and correspondence on a monthly basis
• Cross train on booking system for Room Reservations
• Manage mail chimp data base for membership
• Assist with implementing and promoting member related programs such as member movie nights and annual member appreciation BBQ
• Process payments for all new memberships and payments for facility rentals
• Manage the communication letter process for all members joining and renewing
• Manage payment application for all memberships – setting up monthly and annual repetitives
• Assist Director with subsidy program which requires confidentiality
• Assist Department Director with special projects and back up of department as needed

Requirements/Education and other requirements

• Completion of secondary school is usually required
• Completion of a one- or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required.
• Organized, self-disciplined, motivated and able to work independently
• Interpersonal communication skills, communicate effectively both written and orally
• A strong commitment to team culture, positive attitude

How to Apply

​Interested candidates should send a cover letter and resume to hr@jccgv.bc.ca.

Job Categories: Administrative. Job Types: Full-Time. Job expires in 36 days.

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