Administrative Assistant

Description

Permanent Full time (40hr/week)

Starting ASAP for an: Administrative Assistant position at TS Signs.

We provide Sign manufacturing, printing, engraving and promotional service located in Fort McMurray, AB.

Languages

English

Education

College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year or equivalent experience

Experience

7 months to less than 1 year

On site Work must be completed at the physical location. There is no option to work remotely

Benefits Packages offered

Full benefits package offered including extended health benefits

Tasks –

Coordinate and arrange seminars, conferences, and events by booking venues, preparing materials, sending invitations, and ensuring smooth execution of all logistics.

– Open, review, and distribute incoming mail and packages, routing them to the appropriate staff or departments in a timely manner.

– Plan and organize daily office operations by prioritizing tasks, monitoring deadlines, and ensuring that workflow is maintained efficiently.

– Record accurate minutes during meetings, seminars, and conferences, then prepare and distribute them to participants for reference and follow-up.

– Develop and implement office procedures and routines to ensure consistency, productivity, and compliance with organizational standards.

– Schedule and confirm appointments, manage calendars, and coordinate availability across multiple teams and departments.

– Prepare, review, and oversee contracts, ensuring accuracy, compliance, and proper documentation of agreements.

– Answer and route incoming telephone calls, provide clear information, and relay messages promptly and professionally.

– Respond to electronic inquiries, including email and online requests, with accuracy and professionalism to maintain effective communication.

– Assist in the development of communication strategies by preparing drafts, coordinating with departments, and supporting implementation.

– Compile and analyze data, statistics, and reports, presenting findings clearly to support decision-making by management.

– Provide administrative advice and support to senior management, assisting with planning, organization, and execution of initiatives.

– Order office supplies, monitor inventory levels, and maintain stock to ensure that day-to-day operations run smoothly.

– Draft, type, and proofread correspondence, reports, and forms to maintain accuracy and professional standards in documentation.

– Enter data accurately into company systems, maintaining up-to-date and organized digital records.

– Collaborate with the marketing department to understand promotional goals and communicate marketing messages effectively to staff and clients.

– Maintain and manage digital databases, ensuring records are accurate, secure, and easy to access.

– Perform basic bookkeeping tasks such as recording financial transactions, preparing invoices, and monitoring expenses. – Consult with clients after sales to provide ongoing support, resolve issues, and strengthen long-term business relationships.

– Conduct staff performance reviews by assessing productivity, providing constructive feedback, and recommending professional development.

– Evaluate workplace environments, policies, and programs to identify risks, recommend improvements, and ensure compliance with health and safety standards.

– Supervise and coordinate office staff and volunteers, providing training, guidance, and support to foster a productive work environment.

Location: 121 MacKenzie King Road Fort McMurray, AB T9H 5A6

How to Apply

Apply by email: scotts@tssigns.com

We ecourage applications from newcomers, aboriginals, veterans and others.

Job Categories: Admin-Clerical. Job Types: Full-Time. Job expires in 119 days.

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