office Assistant

English

Secondary (high) school graduation certificate

1 to less than 7 months

Personal suitability

Adaptability, Analytical, Collaborative, Creativity, Efficiency, Energetic, Goal-oriented, Hardworking, Integrity, Outgoing, Positive attitude, Proactive, Quick learner, Time management, Accurate, Client focus, Efficient interpersonal skills, Excellent oral communication, Excellent written communication, Flexibility, Organized, Reliability

Area of specialization

Reports, Forms and records, Invoices, Contracts, Correspondence

Computer and technology knowledge

MS Word, MS PowerPoint, MS Access, MS Excel, MS Outlook, MS Windows

Tasks

Type and proofread correspondence, forms and other documents, Receive and forward telephone or electronic enquiries, Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases, Sort, process and verify applications, receipts and other documents, Process incoming and outgoing mail manually or electronically, Send and receive messages, Prepare and format page presentation, Compile data, statistics and other information, Prepare invoices and bank deposits, Provide general information to clients and the public, Photocopy and collate documents for distribution, mailing and filing, Order office supplies and maintain inventory, File material in storage area, Label, file and retrieve documents, Locate and remove files requested, Organize and schedule office work, Prepare and monitor contracts and budgets, Store, update and retrieve financial data

Work conditions and physical capabilities

Fast-paced environment, Work under pressure, Tight deadlines, Repetitive tasks, Combination of sitting, standing, walking, Sitting, Bending, crouching, kneeling, Attention to detail