Administrative Assistant

Job requirements

Languages

English

Education

Secondary (high) school graduation certificate

Experience

1 to less than 7 months

Personal Suitability

Ability to multitask, Accurate, Client focus, Excellent oral communication, Excellent written communication, Flexibility, Organized, Reliability, Team player

Area of Specialization

Correspondence, Reports and records, Contracts, Statistics, Financial statements, Invoices, Charts, tables, graphs and diagrams

Computer and Technology Knowledge

Google Docs, Database software, MS Access, MS Excel, MS Office, MS PowerPoint, MS Word, MS Windows

Tasks

Arrange and co-ordinate seminars, conferences, etc., Supervise other workers, Train other workers, Record and prepare minutes of meetings, seminars and conferences, Determine and establish office procedures and routines, Schedule and confirm appointments, Answer telephone and relay telephone calls and messages, Answer electronic enquiries, Compile data, statistics and other information, Order office supplies and maintain inventory, Arrange travel, related itineraries and make reservations, Greet people and direct them to contacts or service areas, Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information, Set up and maintain manual and computerized information filing systems, Type and proofread correspondence, forms and other documents

Security and Safety

Basic security clearance

Technical Terminology

Financial, Business

Work Conditions and Physical Capabilities

Fast-paced environment, Work under pressure, Tight deadlines, Repetitive tasks, Attention to detail