Administrative Assistant

Position: Administrative Assistant

Work Hours:  30hrs/week

Wage: $25/h

Job Type: Full-time, Permanent

Start date: ASAP

Benefits: 10 vacation days per calendar year, Extended health group benefits

Work Location: 512-409 Granville St., Vancouver BC  V6C 1T2

Key duties and Responsibilities

• Reply to email, telephone, or face to face enquiries and relay telephone calls and messages accordingly.
• Prepare, key in, edit and proofread correspondence, invoices, reports and related material from machine dictation and handwritten copy
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory properly
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• May compile data, statistics and other information to support research activities
• Resolve administrative problems and inquiries and maintain organization of office documents and correspondence.
• Manage workflow daily, ensuring that deadlines are met, and work is complete
• Set up and maintain manual and computerized information filing systems to keep track of monthly sales and worker schedules.
• Check the mail and emails and co-ordinate the flow of information internally and with other departments and organizations
• Retrieve and send packages as needed

Requirements/Education and other requirements

• Completion of secondary school required
• 1-2 years of experience in a related field required
• Organized, self-disciplined, motivated and able to work independently
• Interpersonal communication skills, communicate effectively both written and orally
• A strong commitment to team culture, positive attitude