Administrative assistant

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Security and safety

• Basic security clearance

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Organized
• Team player
• Accurate
• Reliability