OFFICE ASSISTANT

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Description

ST MARY’S BAY FISHERIES INC

JOB TITLE: OFFICE ASSISTANT

NOC CODE: 14100

VACANCY: 1

HOURLY RATE: $22.40

HOURS P/WEEK: 30-50 HOURS

EMPLOYMENT: PERMANENT EMPLOYMENT-FULL TIME

ADDRESS: 30 PLANT ROAD ST. MARY’S NL, A0B 3B0

START DATE: STARTS AS SOON AS POSSIBLE

EMPLOYMENT REQUIREMENTS

EDUCATION

• SECONDARY (HIGH) SCHOOL GRADUATION CERTIFICATE OR EQUIVALENT EXPERIENCE

EXPERIENCE

• 2 YEARS TO LESS THAN 3 YEARS

LANGUAGES

• ENGLISH

ASSET LANGUAGES

• SPANISH
• FILIPINO

WORK SETTING

• OFFICE
• REMOTE LOCATION
• WILLING TO RELOCATE
• PRIVATE COMPANY, CORPORATION OR INDUSTRY
• HUMAN RESOURCES SERVICES

OFFICE ASSISTANT RESPONSIBILITIES

• WORKING KNOWLEDGE IN OFFICE EQUIPMENT
• EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS
• PROFICIENCY IN MS OFFICE, MS WINDOWS, PRESENTATION AND DATABASE SOFTWARE
• MUST KNOW HOW TO PROCESS TFW DOCUMENTATION SUCH AS WORK PERMIT, SOCIAL INSURANCE NUMBER, BANK ACCOUNTS, AND ANY OTHER NECESSARY DOCUMENTS
• KNOWLEDGE IN PROCESSING LMIA
• EXPERIENCE IN LOGISTICS AND TRANSPORTATION
• APPLICANT MUST BE ABLE TO FACILITATE ORIENTATION SUCH AS TFW RIGHTS, WORKING PERMIT, AND COMPANY RULES AND REGULATIONS
• APPLICANT WHO SPEAKS FILIPINO AND SPANISH LANGUAGE AT A WORKING LEVEL IS AN ASSET
• MAY PERFORM BASIC BOOKKEEPING TASKS SUCH AS PREPARING INVOICES AND BANK DEPOSITS
• MAY ORGANIZE THE FLOW OR WORK FOR OTHER OFFICE SUPPORT WORKERS
• MAY SORT, PROCESS, AND VERIFY RECEIPTS, EXPENDITURES, FORMS, AND OTHER DOCUMENTS
• MAINTAIN INVENTORY OF OFFICE SUPPLIES, ORDER SUPPLIES AS REQUIRED, AND ARRANGE FOR SERVICING OF OFFICE EQUIPMENT
• PREPARE CORRESPONDENCE, REPORTS, STATEMENTS, FORMS, PRESENTATIONS, APPLICATIONS, AND OTHER DOCUMENTS
• ASSIST WITH ADMINISTRATIVE PROCEDURES SUCH AS BUDGET SUBMISSIONS, CONTRACTS ADMINISTRATION AND WORK SCHEDULES
• SEND AND RECEIVE MESSAGES AND DOCUMENTS USING FAX MACHINE OR ELECTRONIC MAIL
• PHOTOCOPY AND COLLATE DOCUMENTS FOR DISTRIBUTION, MAILING AND FILING
• RESPOND TO TELEPHONE, IN-PERSON, OR ELECTRONIC ENQUIRIES OR FORWARD TO THE APPROPRIATE PERSON

EXPERIENCE AND SPECIALIZATION

• MS OFFICE, MS WINDOWS, PRESENTATION AND DATABASE SOFTWARE
• ELECTRONIC MAIL
• ADOBE ACROBAT READER
• ACCOUNTING SOFTWARE
• ADOBE PHOTOSHOP
• DATABASE SOFTWARE

AREA OF SPECIALIZATION

• FORMS AND RECORD
• INVOICES
• CHARTS, TABLES, GRAPHS AND DIAGRAMS
• CORRESPONDENCE
• LOGISTICS AND TRANSPORTATION
• SHIPPING AND RECEIVING
• PAYROLL SERVICES
• HUMAN RESOURCES
• LMIA AND WORK PERMIT PROCESSING

TRANSPORTATION AND TRAVEL INFORMATION

• OWN TRANSPORTATION
• PUBLIC TRANSPORTATION IS NOT AVAILABLE
• WILLING TO TRAVEL 

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• FAST-PACED ENVIRONMENT
• WORK UNDER PRESSURE
• TIGHT DEADLINES
• REPETITIVE TASKS
• COMBINATION OF SITTING, STANDING, WALKING, BENDING, CROUCHING AND KNEELING
• HANDLING HEAVY LOADS
• ATTENTION TO DETAIL
• WORK WITH MINIMAL SUPERVISION

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• ADAPTABILITY
• ANALYTICAL
• COLLABORATIVE
• CREATIVITY
• EFFICIENCY
• ENERGETIC
• GOAL-ORIENTED
• HARDWORKING
• INTEGRITY
• POSITIVE ATTITUDE
• PROACTIVE
• QUICK LEARNER
• TIME MANAGEMENT
• ACCURATE
• DEPENDABILITY
• EFFICIENT INTERPERSONAL SKILLS
• EXCELLENT ORAL COMMUNICATION
• ORGANIZED
• PUNCTUALITY
• RESOURCEFULNESS
• TEAM PLAYER

BENEFITS

• FINANCIAL BENEFITS- BONUS
• OTHER BENEFITS-PARKING AVAILABLE

EMPLOYMENT GROUPS

THIS EMPLOYER PROMOTES EQUAL EMPLOYMENT OPPORTUNITIES FOR ALL JOB APPLICANTS INCLUDING THOSE SELF-IDENTIFYING AS A MEMBER OF THESE GROUPS:

• PERSONS WITH DISABILITIES
• NEWCOMERS AND REFUGEES
• YOUTHS
• INDIGENOUS PEOPLE
• VISIBLE MINORITIES

WHO CAN APPLY FOR THIS JOB?

• YOU ARE A CANADIAN CITIZEN AND PERMANENT RESIDENT
• YOU HAVE A VALID CANADIAN WORK PERMIT
• IF YOU ARE NOT AUTHORIZED TO WOK IN CANADA, DO NOT APPLY. The employer will not respond to your application.

How to Apply

How to apply

By email

smbinfo@daleynl.ca

In-person

30 Plant Road St. Mary's, NLA0B 3B0

Between 09:00 AM and 04:30 PM

This job posting includes screening questions. Please answer the following questions when applying:

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?

Job Categories: Administrative. Job Types: Full-Time. Job Tags: Starts as soon as possible.

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